Social Security Number Usage Policy
The University has a responsibility to protect the identity of its faculty, staff and students, as well as all individuals with whom it has an association including alumni, donors, research subjects, patrons of UNL entertainment, athletic facilities and libraries, potential students, and affiliates. Since an individual's Social Security Number (SSN) is one of the most critical data items used to establish an identity, the University needs to take extra precautions to safeguard SSNs from unauthorized use.
The University of Nebraska-Lincoln shall not use Social Security Numbers to identify students, employees, or other information providers, outside of those identification uses specifically required by law, such as financial aid, payroll and benefit functions.
Effective January 1, 2007, Social Security Numbers (SSNs) - including any portion of the full nine digits-shall not be electronically collected, transmitted, or stored via University-sponsored services or using University-owned computing equipment, information systems or networks unless specifically authorized in writing by officials designated by the Chancellor. Individuals or departments that collect, transmit or store SSNs will take steps necessary to secure this data using best practices identified by the Associate Vice-Chancellor for Information Services.
Failure to comply with this policy after January 1, 2007 may result in disciplinary actions taken by the University.
