2008 Exemption Request to Continue Use of
Social Security Numbers (SSNs)
SSNs and other identity information are valuable and their theft by organized crime and others has become a major issue for higher education. The chancellor has charged UNL to eliminate all non-essential use by January 1st, 2007. Exceptions must have the chancellor's approval.
Instructions
Purpose & Audience
Timely and accurate press releases concerning a potential compromise of your sensitive data is essential for UNL. Should your application become compromised this exemption request will be one of the first documents pulled by University Communications to begin composing a press release. Your justifications in this request must meet the "court of public opinion" that UNL was doing its best to protect privacy and personal information. Please compose your responses with this public in mind.
One Request Per Application
A request must be made for each application that you run and/or own that contain SSNs, e.g. each of your vendor systems needs an exemption. All files with SSNs must be associated with an application. For example, if a Word document contains a list of employees with their SSNs to keep track of their hiring committee training, an exemption request must be filed for that "application".
New Applications Require New Requests
New applications requiring SSNs must file new exemption requests. It is recommended this be done before purchase of a system requiring SSNs. Remember that even a test application that has SSNs must file an exemption request.
Several blanket exemptions exist that you are not required to file an exemption request for. They include the following:
- Direct access to SAP/HR and SIS+ application data which is housed on the Computing Services Network systems. However, if you have SSNs from these systems stored on your electronic devices an exemption must be requested.
- Paper documents required for SAP/HR and SIS+ that are stored in locked filing cabinets and locked rooms; and shredded when no longer needed. However, if you have SSNs from these forms stored on your electronic systems an exemption must be requested.
Annual Renewal
Conditions change so you will be contacted yearly to review and renew your exception requests. The 2008 Renewal Form can be found below.
2008 SSN Exemption Request Form
If you have not previously filed a SSN Exemption, you are required to request a login and password.
Email
Information Services-IdM. For previously filed requests, refer to the '2008 SSN Exemption Request for Continued Usage' email notification for login information.
Complete form fields and department signature. Mail to:
Gary Aerts, Interim Associate V.C. for Information Services
402 Love Library
University of Nebraska -- Lincoln
Lincoln, NE 68588 - 0496
